Office Administrator / Receptionist

Glendale, AZ

Full Time

Mid Level

Arizona Autism United is a leading nonprofit service organization for children and families affected by autism in and around Maricopa County. We provide a wide range of supports and therapies and are currently expanding locations and programs across the Valley. We are growing and this is an exciting time to join a Top Workplace winner, with many opportunities for future career growth!

We are searching for an Office Administrator / Clinic Receptionist to represent our agency as the first point of contact for both clients and staff at our clinic location in GLENDALE (near 75th Avenue/Bell Road). This position will coordinate and perform duties to ensure the clinic operates efficiently and smoothly including closing the clinic (the work schedule is 10 a.m.- 6 p.m.) In addition, they will help to support the daily tasks and programs of the clinical team.

This is a full-time position with a comprehensive benefits package. The starting pay range is $21.00 - 24.00 per hour (depending on experience and education).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Close the clinic
Greet families and visitors; check clients in and out of service appointments with clinicians; resolve challenges effectively
Answer all main line office calls and route callers appropriately
Maintain office and clinic supplies and inventory; perform light cleaning and organization daily
Manage the mail and faxes for the clinic
Assist Human Resources in greeting and assisting new staff (I.e., completing I-9 forms, notarizations, etc.)
In conjunction with the Facilities Department, help carry out and implement procedures for ensuring the facility meets or exceeds all location-specific requirements (i.e., fire inspections, cleaning and sanitation procedures, evacuation drills, etc.) and assist and help manage facilities related issues as they arise
Communicate and coordinate with outside vendors as needed

QUALIFICATIONS & REQUIREMENTS

HS Diploma or GED required
Some administrative experience required
Experience working with confidential information
Good working knowledge of Microsoft Office, Word and Excel
Successful experience in a role that required strong organizational skills and a high attention to detail
Experience with or knowledge of autism spectrum disorders preferred
Must be able to successfully pass a fingerprint clearance check and other related hiring requirements
Must be able to successfully pass a Tuberculosis Test
Bilingual a plus

Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. AZA United is an Arizona Top Workplace winner because we provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition, you will receive the following benefits:

A competitive salary + Scheduled Raise Program (2x/year)
An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance;
A 401K plan with up to 4% match after one year of service
Generous paid sick time and PTO, and 12 Paid Holidays
Paid Maternity/Paternity Leave

Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA United welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.

To learn more about AZA United, visit our website or check out our Glassdoor page. https://azaunited.org/jobs-careers/why-work-for-aza-united

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This is a full-time position with the expectation of working 40 hours a week at our Glendale clinic. Anticipated schedule is M-F, 10am- 6pm. Is this acceptable to you?*

Although this role will be located at our clinic/office in Glendale, initial training may take place at some of our other sites around the valley. Is this acceptable to you?*

AZA United requires, that following hire, all payment for time worked (e.g., your paycheck) is made to our employees and/or contractors via direct deposit OR that all physical paychecks are physically picked up from our main office location in Phoenix. We do NOT mail paychecks. Is this acceptable to you?*

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Applying for this position requires you to disclose your criminal history. Are you willing to complete a required form to disclose your criminal history? We will provide the form later.*

This position requires an Arizona Department of Public Safety FINGERPRINT CLEARANCE CARD. If you do not currently have one, AZA United can assist you with the application. Do you currently have a Fingerprint Clearance Card, or are you willing to apply for one?*

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If you are selected to move forward, you will be invited to speak with a member of our HR Team. The next step is a short one-way video interview via Spark Hire. It takes about 10 minutes or less and is a great opportunity to let the hiring manager learn more about you! To learn more about what one-way interviews are, please copy the following link to view after you submit your application: https://www.sparkhire.com/candidates/intro-to-one-way-video-interviews* I have copied and pasted this link above and will watch it!I would like you to send me a copy of this link!

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To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

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Thanks for visiting AZA United's job board! To learn more about the organization, visit https://AZAunited.org/jobs-careersHere you will find a list of all open positions with links to apply. Good luck, and we hope to meet you soon!

Office Administrator / Receptionist

Apply for this position

Thanks for visiting AZA United's job board! To learn more about the organization, visit https://AZAunited.org/jobs-careers

Here you will find a list of all open positions with links to apply. Good luck, and we hope to meet you soon!