Autism Clinic Service Coordinator

Avondale, AZ

Full Time

Mid Level

This is a great opportunity to join an Arizona Top Workplace, non-profit organization, that truly cares about people and offers great professional development and internal job growth! Do you want to know you're making a difference in the lives of families and children affected by autism? Join our team as a Service Coordinator and you'll get a chance to work hard to help families and grow with purpose!

SCHEDULE: This is a full-time position. Anticipated schedule is M-F 10:15am-6:15pm.
COMPENSATION: Starting pay range is $23-$26 per hour based on experience and skills. We offer pay increases twice a year, so you can make even more than the starting range over time.
LOCATION: Avondale, AZ

We're currently looking for a highly skilled, detail-oriented administrative professional who will assist AZA Operations by supporting staff and clients via a variety of administrative responsibilities and duties, including scheduling, staff and client onboarding, and general clinic operational support. The Service Coordinator’s primary responsibility is to coordinate scheduling between client families and clinical staff on our ABA, Speech, and Occupational Therapy Services Departments to ensure capacity goals are met and that daily schedule changes are communicated and updated in a timely manner.

Check out where you'll be working: https://youtu.be/6VmKA4fbnLw?si=_AEDoXazJOPYKYjA

Job Duties:

Scheduling

Assist the assigned program leaders in maintaining optimal client enrollment
Coordinate daily changes to schedules to avoid gaps in services when clients or staff are tardy or absent
Coordinate room assignments for clients and communicate them with staff
Keep up-to-date appointment information in practice management systems and other databases, as needed
Work with the Supervisor or Manager to monitor and optimize authorization utilization
Attend meetings to plan for scheduling, utilization, and staff or client on and off-boarding
Onboarding
Initiate on-boarding activities for all new clients within the assigned program
Maintain regular contact with onboarding families and follow up regularly until all onboarding items are collected
Perform data entry tasks to prepare new clients to begin services
Collaborate with Family Support, Billing, and the Clinical Teams to coordinate the start of services
Customer Service
Communicate and collaborate with clients and staff to provide high quality service coordination and resolve challenges efficiently and effectively
Participating in follow-up processes to ensure that families and staff are adequately supported by AZA United
General duties
Working with Administrative Team, Program Team, and Outreach Team to implement and improve systems related to scheduling and high-quality staffing for client programs
Support clinical staff as needed (e.g. bring materials, bathroom break, etc.)
Answer phones, provide information, route calls, take messages, etc.
Clinic Only Duties
Coordinate clinic tours for new clients with the location’s Senior Clinical Supervisor
Open and/or close the clinic depending on work schedule
Be available to assist with Clinic Front Desk duties in the absence of other staff

Experience & Qualifications:

GED required; College degree or equivalent relevant experience preferred
Minimum of 1 year in a similar administrative role
Administrative experience with funding sources preferred (AHCCCS, DDD, insurance, etc.)
Successful experience in a role that required strong organizational skills and a high attention to detail
Proven ability to communicate effectively with tact and perspective across diverse populations
Strong ability to multi-task, independently plan and organize own activities to prioritize daily workloads
High competence in Microsoft Office products (Outlook, Teams, etc.) and EMR systems
Knowledge of autism spectrum disorders, systems of care, treatments and services, etc. preferred
Must be able to successfully pass a fingerprint clearance check, and other related hiring requirements
Must have reliable transportation, valid car insurance, and registration

Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. AZA United is a Top Workplace winner because we provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition, you will receive the following benefits:

A competitive salary with guaranteed pay increases every 6 months
An excellent comprehensive health benefits package that includes health, dental and vision, pet insurance, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance
Student Loan Forgiveness: As a non-profit organization, your employment (when consistently working at least 30 hours a week) meets requirements under the Public Service Loan Forgiveness program (for student loan forgiveness). For more information you can visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
A 401K plan with up to 4% match after one year of service
Generous paid sick time and PTO, and 12 Paid Holidays
Paid Maternity/Paternity Leave

Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA welcomes applicants of any race, age, religion, gender, identity, or any other aspect which makes you unique.

For more information about AZA United, please visit our website at www.AZAunited.org or view our profile on www.glassdoor.com.

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AZA United requires, that following hire, all payment for time worked (e.g., your paycheck) is made to our employees and/or contractors via direct deposit OR that all physical paychecks are physically picked up from our main office location in Phoenix. We do NOT mail paychecks. Is this acceptable to you?*

Starting pay range is $23 - $26 per hour DOE. Is this acceptable?*

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Applying for this position requires you to disclose your criminal history. Are you willing to complete a required form to disclose your criminal history? We will provide the form later.*

While performing the duties of this job, the employee is required to reach with hands and arms and sit for long periods. Substantial movements (motions) of the wrists, hands, and/or fingers are required for computer work. The employee may be required to move up to 25 pounds while in the office/clinic setting. Are you able to meet these requirements?*

This position requires an Arizona Department of Public Safety FINGERPRINT CLEARANCE CARD. If you do not currently have one, AZA United can assist you with the application. Do you currently have a Fingerprint Clearance Card, or are you willing to apply for one?*

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We will utilize one-way video interviews via Spark Hire as an option in the first step of the application process for this role. It takes about 10 minutes or less and is very easy to use!

This is a great opportunity to let the hiring manager learn more about you! To learn more about what one-way interviews are, please copy this link to view after you submit your application: https://www.sparkhire.com/candidates/intro-to-one-way-video-interviews* I have copied and pasted the link above and will watch it!I would like you to send me a copy of this link!

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Thanks for visiting AZA United's job board! To learn more about the organization, visit https://AZAunited.org/jobs-careersHere you will find a list of all open positions with links to apply. Good luck, and we hope to meet you soon!

Autism Clinic Service Coordinator

Apply for this position

Thanks for visiting AZA United's job board! To learn more about the organization, visit https://AZAunited.org/jobs-careers

Here you will find a list of all open positions with links to apply. Good luck, and we hope to meet you soon!