Office Administrator (Front Desk) - West Valley

Avondale, AZ
Full Time
Mid Level

Arizona Autism United is a leading nonprofit service organization for children and families affected by autism in and around Maricopa County. We provide a wide range of supports and therapies and are currently expanding locations and programs across the Valley. We are growing and this is an exciting time to join a 2021 Arizona Top Workplace winner, with many opportunities for career growth into other administrative departments!  

We are searching for a full-time Office Administrator to represent our agency as the first point of contact for both clients and staff at our office and clinic location in Avondale. This person will coordinate and perform a wide range of duties to ensure the office and clinic operates efficiently and smoothly, and will also partner with different internal departments to help improve processes for efficient service delivery, compliance with funding sources, and accurate record keeping.  This position is based full time at the office location, with a pay range of $18.00-$24.00 an hour DOE. 

This might be a great fit for you if you consider yourself a highly organized people-person and you:  

  • enjoy communicating with a diverse group of staff and clients;
  • like to have continual new challenges in a growing organization;  
  • want a Monday-Friday role that puts you on the front lines with customer and employee support;  
  • are looking for a place to stay and grow a career, while working behind the scenes to help make a big impact on others in our community!  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Answer all main line office calls and route callers appropriately
  • Open and/or close the clinic depending on work schedule
  • Greet families and visitors; check clients in and out of service appointments with clinicians
  • Manage the mail and faxes for the organization
  • Perform light cleaning and organization, sanitizing the reception area
  • Maintain supplies and inventory for administrative and clinical staff
  • Coordinate with Staff Accountant to process payments as needed
  • Assist Human Resources with completing I-9 forms, notarizations, scheduling training classes
  • Aid the Quality Assurance Department in maintaining certification records in various databases
  • Support Clinical Scheduling by contacting families and staff when cancellations occur, maintaining current calendars, and other scheduling functions as needed
  • Carry out other Administrative projects as assigned

QUALIFICATIONS & REQUIREMENTS:

  • HS Diploma or GED required; college degree or equivalent relevant experience preferred
  • Minimum 1 year of administrative experience required; 2+ years preferred
  • Strong working knowledge of Microsoft Office, Word and Excel
  • Successful experience in a role that required strong organizational skills and a high attention to detail
  • Experience with or knowledge of autism spectrum disorders preferred
  • Must be able to successfully pass a fingerprint clearance check and other related hiring requirements
  • Must be able to successfully pass a Tuberculosis Test
  • Bilingual a plus

 Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. We provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition you will receive the following benefits: 

  • A competitive salary with guaranteed pay increases every 6 months; 
  • An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance; 
  • A 401K plan with up to 4% match after one year of service
  • Generous paid sick time and PTO, and 12 Paid Holidays
  • Paid Maternity/Paternity Leave
  • Discounted gym membership at the onsite Ability 360 Sports and Fitness Center  https://ability360.org/sports/

Autism knows no race, religion, gender, or identity.  We need and value diversity and inclusion in our workforce in order to fully support our families.  AZA United welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.

To learn more about AZA United, visit our website or check out our Glassdoor pagehttps://azaunited.org/jobs-careers/why-work-for-aza-united

 

 

Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Human Check*