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Office Administrator

Arizona Autism United is a leading nonprofit service organization for children and families affected by autism in and around Maricopa County. We provide a wide range of supports and therapies and are currently expanding locations and programs across the Valley. We are growing and this is an exciting time to join a 2121 AZ Top Workplace winner, with many opportunities for future career growth!  

We are searching for an Office Administrator to represent our agency as the first point of contact for both clients and staff at our main office and clinic location in Phoenix. This person will coordinate and perform a wide range of duties to ensure the office and clinic operates efficiently and smoothly, and will also partner with different internal departments to help improve processes for efficient service delivery, compliance with funding sources, and accurate record keeping.  

This is a full-time position with a comprehensive benefit package. The starting pay range is $17.00-$21.00 per hour (depending on experience). 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

 

  • Open and/or close the office/clinic depending on work schedule
  • Greet families and visitors; check clients in and out of service appointments with clinicians; provide high quality service coordination and resolve challenges effectively
  • Answer all main line office calls and route callers appropriately
  • Maintain office and clinic supplies and inventory; perform light cleaning and organization as needed
  • Manage the mail and faxes for the organization; coordinate with Staff Accountant to process payments as needed; greet and assist new staff (I.e., completing I-9 forms, notarizations, etc.)
  • Carry out and develop procedures for ensuring the facility meets or exceeds all location-specific requirements (i.e., fire inspections, cleaning and sanitation procedures, evacuation drills, etc.) and assist and help manage facilities related issues as they arise
  • Work with Administrative Team, Program Team, and Family Support Team to develop, implement and improve systems related to service coordination and for client programs
  • Communicate and coordinate with outside vendors on projects approved by the CEO or COO

QUALIFICATIONS & REQUIREMENTS:

 

  • HS Diploma or GED required; college degree or equivalent relevant experience preferred
  • Minimum 1 year of administrative experience required; 2+ years preferred
  • Strong working knowledge of Microsoft Office, Word and Excel
  • Successful experience in a role that required strong organizational skills and a high attention to detail
  • Experience with or knowledge of autism spectrum disorders preferred
  • Must be able to successfully pass a fingerprint clearance check and other related hiring requirements
  • Must be able to successfully pass a Tuberculosis Test
  • Bilingual a plus

 

 Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. AZA United is a 2021 Arizona Top Workplace winner because we provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition you will receive the following benefits: 

  • A competitive salary with guaranteed pay increases every 6 months; 
  • An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance; 
  • A 401K plan with up to 4% match after one year of service
  • Generous paid sick time and PTO, and 12 Paid Holidays
  • Paid Maternity/Paternity Leave
  • Discounted gym membership at the onsite Ability 360 Sports and Fitness Center  https://ability360.org/sports/

Autism knows no race, religion, gender, or identity.  We need and value diversity and inclusion in our workforce in order to fully support our families.  AZA United welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.

To learn more about AZA United, visit our website or check out our Glassdoor pagehttps://azaunited.org/jobs-careers/why-work-for-aza-united

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